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Office Manager

Hanson Lawrie are looking to recruit seasoned Office Manager to ensure the smooth running of our clients office and help to improve their procedures and day-to-day operation.  Our client needs an office manager with some accounts and general man-management experience.

The ideal candidate will have a natural ability to roll with the punches, being flexible to handle anything that might come their way.  The office manager will play a major part in supporting the senior leadership team that will include scheduling meetings and appointments, providing secretarial and PA support, making office supplies arrangements, greeting visitors and providing general administrative support to sales and procurement.

Objectives of this Role

 

  • Maintain office efficiency by maintaining appearance of common areas and provide direct administrative supports as needed, including scheduling appointments, meetings, and events, booking travel, maintaining filing system, mailing and shipping packages, and updating contact database, handling correspondence,  and plan in-house or off-site activities and events
  • Accounts administration including, issue invoices to customers and external partners, as needed, reconcile invoices and identify discrepancies, undertake credit control activities, bank reconciliation, liaising with accounts re month and year end reporting, create and update expense reports and maintain all digital and physical financial records
  • Collating payroll information, coordinate payroll with accountant review and file payroll documents
  • Liaise with facility management vendors, including cleaning, catering and security services and manage contract and price negotiations with office vendors, service providers and office lease
  • Undertake HR related tasks such as record keeping of employees, sickness and holiday records and update and maintain office policies as necessary as well as assist in the onboarding process for new hires
  • Address employees queries regarding office management issues (e.g. stationery, hardware, IT and office equipment and travel arrangements)
  • Oversee the guest experience and ensure a personal, friendly experience for anyone coming into the office
  • Implement established policies and procedures, measure outcomes against standards, and improve operational flow when identified
  • Coordinate and manage and support workflow in sales and procurement

 

Skills and Qualifications

  • Strong time-management, organisation, problem solving  and people skills, flexibility, and ability to multitask
  • Advanced computer skills and experience with proficiency Microsoft Office, with aptitude to learn new software and systems
  • Previous success in office management role
  • Basic accountancy experience
  • Engaging personality and optimistic outlook
  • Experience developing internal systems
  • Ability to handle confidential information
  • Excellent written and verbal communication skills